ACCOUNTING
- Plan and prepare the budget for the fiscal year with the board of directors
- Collecting condominium fees on behalf of the board of directors
- Bookkeeping
- Produce a financial statement of operations
- Acknowledgment of expenditures for budget items approved by the board of directors
- Maintain a contingency fund approved by the board of directors
- Monitor budget
- Bank Reconciliation
- Payment of condominium bills
MANAGEMENT AND ADMINISTRATION
- Prepare meetings of the board directors
- Prepare and schedule the annual general meeting
- Creation of documents for the annual general meeting
- Sending the notice of the annual general meeting and the form of proxy
- Provide quotes for work to be carried out in the various budget items to the board of directors
- Completing the annual registration declaration (R.E.Q)
- Updating of hot water tank replacement register, if applicable
- Carry out collection of parking fees if applicable
- Proposal to optimize certain items of the declaration of co-ownership
SECRETARIAT
- Send notices of contributions, notifications of meetings and any necessary correspondence
- Maintain a register of co-owners or landlords and tenants
- Maintain an electronic filing system for minutes of meetings of directors and annual general meeting
- Maintain an electronic archiving system for financial statements, budgets, bank reconciliations and balance sheets
- Draft the minutes of the annual general meeting
- Draft the minutes of meetings of the board of directors